Event Coordinator

If you want to join our great team, please fill out a questionnaire.

Requirements: 

• University degree or currently pursuing a degree (Economics, Management, Marketing, Communications, International Relations, or a related field would be an advantage) 
• At least 1 year of experience in an administrative, coordination, event management, or project-related role 
• Experience in independently organizing and coordinating tasks or projects would be an advantage 
• Strong attention to detail and ability to manage multiple tasks, deadlines, and timelines simultaneously 
• High level of responsibility, organization, and ability to work effectively under tight deadlines 
• Excellent command of both written and spoken English and Ukrainian 
• Strong communication and organizational skills 
• Ability to deliver high-quality results within challenging deadlines 
• Team player with the ability to work independently, take initiative, and make decisions 
• Confident user of MS Office / Google Workspace; experience with CRM systems, online forms, or registration platforms would be an advantage 

Responsibilities: 

• Independently coordinate EBA events of different formats, including Business, Networking, Sport, and family events 
• Provide full organizational support throughout the entire event cycle — from preparation and coordination to event delivery and follow-up 
• Coordinate work with venues, catering providers, translators, technical teams, and other external suppliers 
• Communicate with participants, partners, speakers, suppliers, and other stakeholders involved in events 
• Prepare and coordinate e-invitations, reminders, official invitation letters to government representatives, thank-you letters, and other event-related communications 
• Organize and manage online guest registration, as well as on-site registration during events 
• Prepare and coordinate content and information for the EBA website and ensure timely updates 
• Prepare presentations, activity reports, event reports, and other supporting documentation 
• Monitor deadlines, event timelines, organizational details, and task completion 
• Maintain and update participant and contact databases 
• Contribute to improving event organization processes and developing new event formats 
• Collaborate with internal EBA teams to ensure smooth preparation and successful delivery of events 

We Offer: 

• Official employment 
• Competitive salary 
• Great team and friendly working environment 
• Paid vacation, public holidays, and sick leave 
• Medical insurance 
• Individual Development Plan 
• Opportunities to develop in event management, communications, and project coordination 
• Opportunity to be involved in large-scale business and networking events organized by EBA