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eB/L: EDIN conducted productive deliveries between Novus and Alex Com Ltd

26/ 03/ 2020
  The EDIN e-document provider has been a member of the working group at the Ministry of Infrastructure of Ukraine on implementation of eB/L since autumn 2019. According to the approved order of the Ministry of Infrastructure of Ukraine dated 03.06.2019 on Changes to the Rules of Carriage of Goods by Road in Ukraine eB/L can be in digitized form. How eB/L works today: the case of Novus and Alex Com Ltd At present, 20 productive deliveries and 100 test cases in different product groups from dairy to rolled metal have been completed with the EDIN solution. On March 20, 2020, a real delivery took place between Alex Com Ltd and Novus. The process involved a three-way signing between the supplier, the carrier, and the recipient using digital signature. At Novus eB/L first came to the receiver in the store, passed the check, after which it was signed in accounting. «Novus uses EDIN services as they meet our needs and the needs of our partners in the e-document exchange chain, and customer support is the best in the Ukrainian market. Modern business is changing and completely transformed into an electronic format. We believe that these trends need to be supported, which is why we are ready to move on. eB/L is the next step that will simplify and accelerate the delivery process, and therefore the business as a whole. With the introduction of eB/L, we expect to shorten the closing time of delivery three times, halve the cost of paper exchange B/L twice, protect ourselves from the loss of documents, reduce the downtime of freight transport to shipment, prevent late payment» - Victoria Kashevskaya, Chief Accountant of Novus. Alex Com Ltd. is the supplier and carrier of Novus. Anton Goi, Head of Logistics of Alex Com Ltd, tells us about his own experience with eB/L: “We, as suppliers and carriers, are often faced with the problems of delayed shipment, loss of paper documents, inefficient work of drivers. Having delivered productive deliveries with Novus, using EDIN solutions, in our own experience we have managed to make sure that eB/L is a uniquely simplified process for all parties. The driver can sign the document using any convenient digital way - token, Mobile ID, cloud signing. We do not expect a paper copy from the customer, as soon as it is signed it is in the cloud of documents. By avoiding paper, all participants in the eB/L delivery process contribute to their own business development.” eB/L functions using the EDIN service for example What kind of functionality is offered by the services of the use of the eB/L? The EDIN e-document provider provides the following options: Integration with the Ministry of Infrastructure (CBD) database, sharing with other providers; eB/L signing by all process participants: Token, MobileID, Cloud signing. Confirmation by driver, receiver; Internal and external transportation, creation of B/L on behalf of the sender, copying of eB/L; Exchange of eB/L and supporting documents with tracking of eB/L status, printed form of eB/L; Integration with accounting systems using API, integration with EDI and SWI, transportation analytics; Driver management, drivers personal account, driver creation for the carrier. Creation of loading, unloading addresses; Application for transportation, the act of completed works, the register of B/L, the act of change of details, the invoice; Discrepancy Act, Cargo Information, Seal, Overload Act, Acceptance / Transfer Act; Create and invite carriers and buyers to collaborate on the service. Self-registration. TOP 5 questions that companies have 1) Is it mandatory for a driver to sign an eB/L? Yes, the driver and / or freight forwarder must have an electronic signature to sign eB/L. The eB/L is signed by the driver and / or freight forwarder, shipper, consignee. Therefore, all participants must have an electronic signature to sign an eB/L. 2) How can a driver sign an eB/L? The driver can sign eB/L with the help of Token, MobileID, Cloud signature. Token signing requires technical connectivity for the Token - a USB port on your computer, a smartphone adapter, and more. To sign MobileID requires a phone (any) with a special SIM card. Cloud Signing requires a smartphone with the application installed and internet availability 3) How can a driver read the eB/L before signing? To get acquainted with eB/L the driver can use: Mobile version of the site - requires internet and smartphone/tablet To read on the screen of the shipper and / or consignee monitor 4) Can eB/L be the only primary document? B/L is one of the documents that can be used to write off inventory, posting, warehousing, operational and accounting. 5) What is the form of eB/L? eB/L is not installed, only required details are specified. The parties may enter into the consignment note any other information they consider necessary. What are the benefits of using eB/L? With the introduction of eB/L, companies will be able to reduce document processing time and delivery closure time by more than three times, reduce document storage costs, supplies and document exchange, eliminate information loss completely, ensure transparency and control of the exchange process. eB/L guarantees seamless interaction: from order to tax invoice, integration with EDI, complete electronic supply chain. Driver, shipper, consignee - all of them are able to get 24/7 technical support on any issues if you have internet. To avoid long-term deployment, simple integration with the accounting system allows you to work in a familiar interface and optimize the work with documents.

The EDIN e-document provider has been a member of the working group at the Ministry of Infrastructure of Ukraine on implementation of eB/L since autumn 2019. According to the approved order of the Ministry of Infrastructure of Ukraine dated 03.06.2019 on “Changes to the Rules of Carriage of Goods by Road in Ukraine” eB/L can be in digitized form.

How eB/L works today: the case of Novus and Alex Com Ltd

At present, 20 productive deliveries and 100 test cases in different product groups from dairy to rolled metal have been completed with the EDIN solution. On March 20, 2020, a real delivery took place between Alex Com Ltd and Novus. The process involved a three-way signing between the supplier, the carrier, and the recipient using digital signature. At Novus eB/L first came to the receiver in the store, passed the check, after which it was signed in accounting.

«Novus uses EDIN services as they meet our needs and the needs of our partners in the e-document exchange chain, and customer support is the best in the Ukrainian market. Modern business is changing and completely transformed into an electronic format. We believe that these trends need to be supported, which is why we are ready to move on. eB/L is the next step that will simplify and accelerate the delivery process, and therefore the business as a whole. With the introduction of eB/L, we expect to shorten the closing time of delivery three times, halve the cost of paper exchange B/L twice, protect ourselves from the loss of documents, reduce the downtime of freight transport to shipment, prevent late payment» – Victoria Kashevskaya, Chief Accountant of Novus.

Alex Com Ltd. is the supplier and carrier of Novus. Anton Goi, Head of Logistics of Alex Com Ltd, tells us about his own experience with eB/L: “We, as suppliers and carriers, are often faced with the problems of delayed shipment, loss of paper documents, inefficient work of drivers. Having delivered productive deliveries with Novus, using EDIN solutions, in our own experience we have managed to make sure that eB/L is a uniquely simplified process for all parties. The driver can sign the document using any convenient digital way – token, Mobile ID, cloud signing. We do not expect a paper copy from the customer, as soon as it is signed it is in the cloud of documents. By avoiding paper, all participants in the eB/L delivery process contribute to their own business development.”

eB/L functions using the EDIN service for example

What kind of functionality is offered by the services of the use of the eB/L? The EDIN e-document provider provides the following options:

  • Integration with the Ministry of Infrastructure (CBD) database, sharing with other providers;
  • eB/L signing by all process participants: Token, MobileID, Cloud signing. Confirmation by driver, receiver;
  • Internal and external transportation, creation of B/L on behalf of the sender, copying of eB/L;
  • Exchange of eB/L and supporting documents with tracking of eB/L status, printed form of eB/L;
  • Integration with accounting systems using API, integration with EDI and SWI, transportation analytics;
  • Driver management, driver’s personal account, driver creation for the carrier. Creation of loading, unloading addresses;
  • Application for transportation, the act of completed works, the register of B/L, the act of change of details, the invoice;
  • Discrepancy Act, Cargo Information, Seal, Overload Act, Acceptance / Transfer Act;
  • Create and invite carriers and buyers to collaborate on the service. Self-registration.

TOP 5 questions that companies have

1) Is it mandatory for a driver to sign an eB/L?

Yes, the driver and / or freight forwarder must have an electronic signature to sign eB/L. The eB/L is signed by the driver and / or freight forwarder, shipper, consignee. Therefore, all participants must have an electronic signature to sign an eB/L.

2) How can a driver sign an eB/L?

The driver can sign eB/L with the help of Token, MobileID, Cloud signature. Token signing requires technical connectivity for the Token – a USB port on your computer, a smartphone adapter, and more. To sign MobileID requires a phone (any) with a special SIM card. Cloud Signing requires a smartphone with the application installed and internet availability

3) How can a driver read the eB/L before signing?

To get acquainted with eB/L the driver can use:

  • Mobile version of the site – requires internet and smartphone/tablet
  • To read on the screen of the shipper and / or consignee monitor

4) Can eB/L be the only primary document?

B/L is one of the documents that can be used to write off inventory, posting, warehousing, operational and accounting.

5) What is the form of eB/L?

eB/L is not installed, only required details are specified. The parties may enter into the consignment note any other information they consider necessary.

What are the benefits of using eB/L?

With the introduction of eB/L, companies will be able to reduce document processing time and delivery closure time by more than three times, reduce document storage costs, supplies and document exchange, eliminate information loss completely, ensure transparency and control of the exchange process.

eB/L guarantees seamless interaction: from order to tax invoice, integration with EDI, complete electronic supply chain. Driver, shipper, consignee – all of them are able to get 24/7 technical support on any issues if you have internet. To avoid long-term deployment, simple integration with the accounting system allows you to work in a familiar interface and optimize the work with documents.

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